Food vendors invitation to tender
The Yarty Party is currently inviting interested parties to apply for a pitch at our upcoming event, please complete all the following sections ensuring all information provided at the time of registering your interest is accurate to the best of your knowledge.
A little bit about us The Yarty Party, a two day music festival that welcomes all, featuring live music and activities for children and adults (see the Yarty Party Facebook page for more details) located on the festival fields in Axminster (Trafalgar Way). 2019 festival event will be held on Friday 19th and Saturday 21st July.
Yarty Party is a family focused event hosting many engaging activities for children and an equally impressive line-up of adult entertainment. This festival promises to become a landmark event in Devon, 2017 and 2018 were a sell out success and we hope that you can help us continue to make our charitable festival an even bigger success than it was in previous years. We are looking for a whole host of different retailers so please get in touch if you have something to offer!
Profits from this event will be donated to the local charities including Axminster Care Service, further information can be found on our charities page. The event is being run by a group of close friends from Axminster who have a wealth of large event management knowledge. The event will be open to the public from 10.00 AM Saturday until 1.30 AM Sunday. We have a licence for 750 customers with additional provision of 150 staff. Camping will be available.
What we expect from you:
To offer quality food using good local ingredients where possible and to discuss your ingredients openly with the event management.
To hold a full and valid certificate of public liability insurance up to £2000000 which you will be required to provide on request.
To have full and complete risk assessment of you stall and all equipment in use on the event site which you will be required to provide on request.
Be registered with your local environmental health office and hold a minimum of a 4 from your last inspection.
To provide your service from 12 noon until 10PM at minimum although you will be welcome to serve until midnight, you will also have the opportunity to be on site and trading as the crew set up on the Day before and pack down on the day after.
For people issued with a valid food ticket to redeem this with you for a price agreed on an individual basis with event management (these tickets are limited to staff volunteers and performers).
To propose a reasonable fixed amount you are willing to contribute for your pitch, which will be payable 14 days before the event.
To leave your pitch clean and tidy.
To be generally cool people who like having fun
What you can expect from us
To provide a safe pitch with enough space to meet your requirements this will be agreed on an individual basis.
To only have four hot food vendors on site allowing you access to enough customers.
To provide you with all information you require including our license and insurance.To provide you with a secure trading environment.
To ensure no two vendors are selling the same things.
To provide you access to the site for a reasonable amount of time before and after the event to set up and close down.
To be generally cool people who like having fun.
Please complete the form below in full. Although we will attempt to contact all applicants we can only guarantee we will inform successful applications. Many thanks. The Yarty Party Team